International students, please refer to the supporting documents you will need to supply

COVID-19 and certified copies 

We usually require copies of your citizenship, residency and academic documents to be certified, which means you would have to get the copy of your documents signed by an approved person, such as a Justice of the Peace (JP). 

Due to COVID-19, we understand that this may not be possible. So instead of getting documents certified, you can provide us with a copy (a scan or photo), but you must also complete a ‘Document self-declaration’. 

Document self-declaration

Choose one of the options below to complete this task:


Print PDF

Print the Document Self-Declaration PDF and follow instructions on the PDF to complete this task. 


Copy or write the statement 

  1. Copy this statement to a word document, or write it on a piece of paper (do not change the wording, copy every word exactly):
    “In support of my application to enrol at Unitec, I certify that every document I provide (or have provided) to Unitec as part of the admission process is a true copy of the original document.  I will produce the original if requested by Unitec at a future date.
  2. Write your name clearly (this must be the same name as seen on your ID document, eg passport or birth certificate)
  3. Add today’s date 
  4. Sign your signature (this must be your signature, not a typed font) 
  5. Scan the self-declaration statement into your computer or take a photo of it with your phone (make sure it is a good copy that is easy to read).  
  6. Login to your Enrolment Dashboard.
  7. Click ‘Action Needed’ for the ‘Document self-declaration’ task.  
  8. Upload the file or photo of your declaration. 

Visit us on campus

You can visit us at Student Central on campus (Mt Albert or Waitākere), and we will give you a declaration statement to sign, and we will upload it for you.   

If we are in COVID-19 lockdown level 3 or 4, we won’t be on campus. Please wait until we are in COVID-19 lockdown level 1 and 2 to come see us.


How to certify a document

Due to COVID-19, we understand that it may not be possible to get a document certified. If you cannot get your document certified, please provide a copy of your document (not-certified) and complete the ‘Document self- declaration’ task (details above).

If we are in COVID-19 lockdown level 3 or 4, we won’t be on campus. Please wait until we are in COVID-19 lockdown level 1 and 2 to come see us.

Bring your document to Unitec 

You can bring the original document to Student Central on campus (Mt Albert or Waitākere). Our staff will copy, certify, scan and upload the file for you.  

Get a copy of your document certified 

You can take your original document and a copy to an approved person, and they will certify the document for you. This means, they will look at the original document and then sign the copy, declaring that the copy is a true record of the original. 

These are approved people who can certify your document:  

  • JP (Justice of the Peace) - search for your local JP
  • Officer of the court. 
  • Lawyer. 
  • Notary Public, for example, a Member of Parliament. 
  • If you live in a remote community, you can ask a school principal, a kaumātua, a religious minister, or a general practitioner (doctor). 

Citizenship or residency documents 

You need to provide evidence of your legal name, date of birth, and citizenship or permanent residency status in New Zealand. 

How to complete this task 

  1. Take a colour photo or scan of your document (make sure it is a good copy that is easy to read). 

  1. Login to your Enrolment Dashboard

  1. Click ‘Action Needed’ for the ‘Citizenship or Residency Documentation’ task. 

  1. Upload the file or photo of your document. 

Visit us on campus for help 

You can visit us at Student Central on campus (Mt Albert or Waitākere) for help with this task. Bring the original documents with you, and we will scan and upload them for you. 

New Zealand citizens and permanent residents 

We require a copy of one of these forms of ID: 

  • A New Zealand birth certificate. 
  • The photo page of a New Zealand passport. 
  • A New Zealand certificate of citizenship. 
  • A passport with a current returning residency class visa (a passport with a visa label). 
  • A passport, and letter or email, confirming current returning residency class visa (label-less visa, followed by confirmation with Immigration New Zealand, where appropriate). 
  • A certificate of identity from Immigration New Zealand, if you are a refugee. 
  • A Cook Islands, Tokelau, or Niue Birth Certificate along with a current New Zealand residency visa. 

If you are not able to provide one of the documents above: 

  • If you are a New Zealand citizen and are unable to obtain a birth certificate for proof of citizenship, contact the Tertiary Education Commission to confirm that a whakapapa statement signed by both yourself and a kaumatua is acceptable evidence of citizenship. 

Australian citizens and permanent residents 

Provide a copy of one of these: 

  • An Australian birth certificate issued before 20 August 1986. 
  • An Australian passport. 
  • A passport with a current Australian resident return visa. 

Expired passports

Domestic student

An expired passport can be used if you are a New Zealand or Australian citizen or permanent resident. The residency stamp must be valid or indefinite. The passport should not have been expired for more than 10 years.

International student - offshore

An expired passport can be used for your application. A valid passport and visa must be presented to Unitec during orientation.

International student - onshore

An expired passport is not accepted. International onshore students must have a valid passport with a valid Visa.

Name change 

The name you provide when you apply to Unitec needs to exactly match the legal name in the documents you provide to support your application.  

If you have changed your name and it does not match your documents, you will need to supply certified copies of documents that confirm your name change, or bring them into Unitec for us to sight. 

If you change your name after you submit your application, let us know. If you don’t advise us of your name change, this can prevent us from processing your application or conferring your qualification. 

Academic documents

If you're an applicant who has previously studied at another tertiary institution, you may also be asked to provide:

  • Official academic transcripts (or certified copies of these) from the institution at which you studied
  • If you are applying for credit recognition/cross credits, then you’ll need to provide the necessary details regarding the programme/course you completed at another tertiary institution. Download Cross Credit Application Form [PDF]

Additional requirements

Some programmes require additional information such as supplementary forms, a portfolio, an interview, or an audition. Supplementary forms do not need to be certified. We'll advise you of any additional requirements when you apply.

Some programmes will also require consenting to a Safety Check which includes a New Zealand Police vet check. This Safety Check also includes providing two forms of ID and evidence of any name changes. One form of ID can be the certified evidence you have used to prove your identification and residency, the other can be any one of the below photo identifications:

  • Driver's license
  • 18+ card
  • Firearms license
  • Photo Student ID
  • Photo Employment ID
  • NZ birth certificate or passport if not submitted previously