How to complete your application tasks

When you apply to study at Unitec, you create an account and have access to your own Enrolment Dashboard - this is where you can see the list of application tasks you need to complete.

You will need to do some of the tasks below, not all of them! 

Log in to your Enrolment Dashboard to see what tasks you need to do.

For some programmes you need to do 3 or 4 application tasks, and others have more. Some programmes have more tasks because they are popular, so we need more information from you. Some programmes have more tasks because of working with children, so safety checks are required.

Need help? Contact us

We are here to help with all your application tasks. 

If your task is missing from the list below or you need more help, contact us.

Application task list

Accept your offer

If you applied for a programme

An email will be sent to let you know you have an offer.

To read offer letter and accept offer:

1. Login to your Enrolment Dashboard.
2. You will see ‘Accept offer’ in your list of tasks.
3. Click on the ‘Action Needed’ button for this task.
4. To read your offer, click on the document link.
5. To accept the offer, click on the 'Accept offer' button.

If you applied for a Certificate of Proficiency

If you have applied for the Certificate of Proficiency, you will be sent your offer by email.


Assessment of prior learning

If you have worked in an industry or have skills and knowledge that are highly relevant to your study choice, you may be able to get credit recognition and reduce the length of time to finish your study. 
Find out more about Assessment of prior learning.


Audition

See our Performning Arts auditions and Interviews page for more information.


Choose your classes

You will receive a Study Plan for your programme. You need to use the Study Plan and information on the Unitec website to find your timetable and choose your classes.  

When doing this task, remember to read the Programme Specific Requirements at the bottom of the Study Plan document, and check your timetable carefully to ensure there is no time clash. 

How to complete this task: 

  1. Login to your Enrolment Dashboard.
  2. Click on the ‘Action Needed’ button for this task.
  3. Open the Study Plan to see the classes available for your programme. 
  4. Go to the Unitec website and find the page for your programme unitec.ac.nz/study 
  5. On the programme page, scroll down to the section called Courses and timetables.   
  6. Click on the course names to see the day and time of classes for this course. 
  7. Decide what day and time you want to do the class and make a note of the class number. 
  8. Enter the course codes and the class numbers.  
  9. Click Submit.

Citizenship or permanent residency documentation 

See how to complete the Citizenship or permanent residency task.


Cross credits 

If you have already completed some tertiary study, you may be able to use those credits towards your study at Unitec.
Find out more about Cross credits and how to apply.


Document self-declaration 

See how to complete the Document self-declaration task.


Emergency contact details 

You can update your emergency contact details in your Enrolment Dashboard.

How to update your emergency contact details:

1. Login to your Enrolment Dashboard.
2. Click ‘Update my details’ at the top right-hand corner of the dashboard.
3. Add your emergency contacts details.
4. Click Save.

How to complete the task:

1. You will see ‘Emergency Contact Details’ in your list of tasks.
2. Click on the ‘Action Needed’ button for this task.
3. After you have updated your emergency contact details, click the Yes button.


Interview

How to book an interview

If an interview is required for your programme, you will receive an email from your enrolment specialist to let you know when and how to book it.

If you have any questions about the interview that aren't covered in the email, you can contact your enrolment specialist by requesting an update in your Enrolment Dashboard.

If you missed an interview, please contact your enrolment specialist as soon as possible to reschedule.

Performing arts auditions and interviews

Read more information about Performing Arts auditions and interviews.


Ministry of Justice Form

This task is required for programmes that include security and safety issues, for example cyber security programmes and dealing with animals. 

The Ministry of Justice form gives consent to Unitec to request a Ministry of Justice database search.

How to complete this task:

  1. Download and fill in the Ministry of Justice form.
  2. Scan the form or take a photo of it (it must be a very clear photo, where you can read all the details)
  3. Login to your Enrolment Dashboard.
  4. Click on the ‘Action Needed’ button for this task.
  5. Upload the form.
  6. Click Send.

Online self-disclosure form

This task is required for programmes that include working with people’s health and safety, for example nursing, teaching and sport.

You will need to complete an online form declaring any medical condition(s) or criminal convictions that may prevent your full participation in the programme.

How to complete this task:

  1. Login to your Enrolment Dashboard.
  2. Click on the ‘Action Needed’ button for this task.
  3. Complete the online form.
  4. Return to the task in the Dashboard.
  5. Click the second button to confirm you have completed the online form.

Portfolio 

See our Portfolio page for more information.


Professional references

You need to provide two written references from employers or colleagues, who will attest to your ability to succeed in the programme you are applying for.

The references should be written statements from two people. Also include their name, contact details and how you know them.

How to complete this task:

1. Login to your Enrolment Dashboard.
2. Click on the ‘Action Needed’ button for this task.
3. Upload the document with your references.
4. Click Send.


Reference letters 

You will need to provide two reference letters verifying that you are proficient in a language other than English.

These references need to be from people who speak this language, either from within your community or an educational institution.

These letters will be subject to verification.

How to complete this task:

1. Login to your Enrolment Dashboard.
2. Click on the ‘Action Needed’ button for this task.
3. Upload the reference letter document/s (you can upload two documents).
4. Click Send.


Request an update

If you would like to request some help or get an update about your application, you can do this by logging in to your Enrolment Dashboard and submitting a request.

Your Enrolment Specialist will reply by email or phone you.

If you have already sent a request and you haven’t received a reply within a week, call 0800 10 95 10 for an update.


Safety check - CV

For programmes that include working with children there are some safety check tasks to complete to comply with the Children's Act.

Applicants must give their consent to undergo a process of Safety Checking as set out in the Children's (Requirements for Safety Checks of Children's Workers) Regulations 2015 (the Regulations).

The Children's Act requires you to submit a CV.

Your CV must include a summary of work history for the preceding 5 years and the name of any professional organisations, licensing authorities, and registration authorities that you belong to or have belonged to over this time.

If you haven't been working for five years or you are coming straight out of school, you should prepare and upload a CV that reflects your education and work history to date.


Safety check - Police check

This task is required for programmes that include working with children or other vulnerable people, for example teaching, nursing and sport.

You will be asked to fill in a New Zealand Police vetting form. This form gives consent for the New Zealand Police Vetting Service to do a criminal history check.

How to complete this task:

  1. Download, print and fill in the New Zealand Police vetting form.
  2. Scan the form or take a photo of it (it must be a very clear photo, where you can read all the details). 
  3. Login to your Enrolment Dashboard.
  4. Click on the ‘Action Needed’ button for this task.
  5. Upload the form.
  6. Click Send.

Safety check - Referees

For programmes that include working with children there are some safety check tasks to complete to comply with the Children's Act. The Children's Act requires you to submit the names and contact details of two referees. 

Before providing details of your referee, ask them if they will be a referee for you because they may be contacted by Unitec or your placement provider.

Referees can be tutors, teachers, employers (manager, team leader, supervisor), community members, a member of a church or other organisation that the applicant attends.

Referees cannot be a family member, friend, classmate or work colleague.

How to complete this task:

  1. Login to your Enrolment Dashboard.
  2. Click on the ‘Action Needed’ button for this task.
  3. Complete the referee details online form.
  4. Return to the task in the Dashboard.
  5. Click the second button to confirm you have completed the online form.

Safety check - Second ID

For programmes that include working with children, there are some safety check tasks to complete to comply with the Children's Act.

For this task:

  • You need to upload one form of identification (ID).
  • It must be different from the ID you upload for your citizenship or permanent residency task.
  • One the IDs you provide must have a photograph.

How to complete this task:

  1. Take a photo or scan a copy of an acceptable ID (see list below). Please make sure it is clear and all details can be seen and read.
  2. Login to your Enrolment Dashboard.
  3. Click on the ‘Action Needed’ button for this task.
  4. Upload scan or photo of your ID.

Acceptable IDs to provide for this task:

  • Passport (NZ or Overseas)
  • Expired passport (NZ or Overseas). The passport must be no older than 5 years, since date of issue. The residency stamp must still be valid (if applicable).
  • NZ Firearms Licence
  • NZ Full Birth Certificate (issued on or after 1998)
  • NZ Citizenship Certificate
  • NZ Refugee Travel Document
  • NZ Emergency Travel Document
  • NZ Certificate of Identity
  • 18+ card
  • Community Services card
  • SuperGold Card
  • NZ Employee Photo Identification Card
  • NZ Student Photo Identification Card
  • Inland Revenue number
  • NZ issued utility bill (issued not more than six months earlier)
  • NZ Teachers Registration certificate
  • NZ Electoral Roll Record
  • International Driving Permit
  • Steps to Freedom Form

Statement of purpose

A Statement of purpose is a personal statement, written by you, explaining why you want to study your chosen programme at Unitec.

Your statement could include what interests you about this programme, previous work or study experience, and thoughts about your future plans or career aspirations. 

Your statement helps Unitec understand why you are applying for the programme, if you have the appropriate experience and if your chosen programme is the best fit for you.

What you need to write

Please read your programme’s Statement of purpose instructions to learn what you need to write.

Instructions are not the same for all programmes, so you need to login to your Enrolment Dashboard, and click on the Statement of purpose ‘Action Needed’ button to read the instructions. 

You might want to copy the instructions and put them in a place where you can read them again while you write your statement.

Guidelines for writing your statement

Statements are usually about 300-500 words (about 3 to 6 paragraphs). When you read your programme’s instructions it may specify how long your statement needs to be.

The statement must be written by you (the student applying). We want to know why you want to study with us, and only you can tell us this.

It must not be written by someone else. Do not ask a friend, agent, or family member to do it for you. 

Do not copy information from Unitec’s website or other websites promoting New Zealand.

Do not copy paragraphs written by other students.

How to complete this task:

When you have written your Statement of purpose: 

  1. Login to your Enrolment Dashboard.
  2. Click on the ‘Action Needed’ button for this task.
  3. Write or copy and paste your Statement of purpose into the form.
  4. Click Send.

Note: If your Statement of purpose is too long to fit in the form, you can email your statement to your Enrolment Specialist (you will receive an email from your Enrolment Specialist within a few days of applying).


Student profile 

You need to complete a Student Profile form.

How to complete this task:

1. Login to your Enrolment Dashboard.
2. Click on the ‘Action Needed’ button for this task.
3. Complete the online form.
4. Return to the task in the Dashboard and click the second button to confirm you have completed the online form.


Certify your documents

Learn how to certify your documents.

Name change

The name you provide when you apply to Unitec needs to exactly match the legal name in the documents you provide to support your application.  

If you have changed your name and it does not match your documents, you will need to supply certified copies of documents that confirm your name change or bring them into Unitec for us to sight. 

If you change your name after you submit your application, let us know. If you don’t advise us of your name change, this can prevent us from processing your application or conferring your qualification. 

Need help? Contact us:

If you cannot find your task here or would like some more help.

  • Enrolment Dashboard - Use the ‘Request an update’ form in the Enrolment Dashboard to send us a message.
  • Phone - Call us +64 9 815 4321 or 0800 10 95 10
  • Email your enrolment specialist - If you have received an email from your Enrolment Specialist, you can email them directly.

Printing, scanning and uploading documents

If you need help to print, scan and upload a document, you can visit Student Central on campus (Mt Albert or Waitākere) and our staff will help you complete the task.

If we are in COVID-19 lockdown level 3 or 4, we won’t be on campus. Please wait until we are in COVID-19 lockdown level 1 and 2 to come see us.